VIVA USA Inc Department Coordinator in Milan, Illinois

Req Ref No: SPILMC726 Location: Milan, IL Duration: 36.5 Months



Coordinates the flow of materials in multiple departments of the factory, which may include shipping and receiving. Ensures that the production personnel have the parts they need in order to produce the desired product(s). Oversees and ensures that the inventory is correct and on time and identifies problems and makes suggestions involving production schedules. Coordinates the activities for the tactical execution of a production plan within the factory. Works in larger and broader groups. May supervise or provide work direction to hourly material handlers, stock chasers, or truckers.


Coordinates for multiple departments the procuring, expediting, producing and delivering material on time. Includes managing the movement of rejected material to source. Recommends procedures for specific situations that will maintain inventory accuracy and management. Finds and corrects root cause of material shortages. May provide recommendations for solutions. Utilizes Master Schedule to create and distribute daily production schedules. May include the processing of transactions for inbound/outbound materials. Audits material replenishment cycles and accuracy and may create material replenishment plans with assistance. Resolves inventory errors and expedites parts to ensure uninterrupted production. Works critical shortage reports to ensure part availability. Implements the output from the engineering release and change management process.

Position Title Department Coordinator

Specific Position Requirements Description of the major duties performed in this job. Audits picking activities to assist in improving accuracy of orders to be shipped to client customers, including entering results in the appropriate system. Resolves inventory discrepancies as reported from daily Continuous Quality Improvement (CQI) reports and other miscellaneous reports dealing with inventory. Performs transactions to update inventory as a result of parts transfers, lost inventory, or inventory shortages. Provides assistance to wage employees relative to routine storage and shipping inquiries. Gathers daily pick orders, separates according to pick type and distributes to proper processing area. Performs general administrative duties on an as needed basis to meet administrative support needs of internal and external customers.


Competencies, technical skills, formal education and relevant work experience critical for successful individual performance of essential functions.

Competencies And Target Level :

Attributes that are critical to individual and organizational success. Executing Consistently - Between level 2 and level 4, Communicating Openly - Between level 2 and level 4, Making Sound Decisions - Between level 2 and level 4, Adapting Easily - Between level 2 and level 4, Fostering Teamwork - Between level 2 and level 4

Technical Skills & Knowledge :

Specialized skills, knowledge and abilities needed to perform the essential functions of the job. Knowledge of parts distribution systems and parts terminology. - Has a general understanding of the principles and uses the knowledge with assistance. Knowledge of basic data analysis techniques. (e.g. pareto charts, histograms, pie and bar charts and control plans.) - Has a good understanding of the principles and can independently use the knowledge. Education : Formal education or training required to perform the essential functions of the job. Includes degrees, certifications, licenses and/or registration requirements. Degree in a Business/Management discipline or equivalent experience. - Technical degree or apprenticeship (1-2 years or equivalent), Degree in an Engineering/Technology discipline or equivalent experience. - Technical degree or apprenticeship (1-2 years or equivalent), Degree in a Supply Management discipline or equivalent experience. Technical degree or apprenticeship (1-2 years or equivalent), Degree in an Accounting/Finance discipline or equivalent experience. - Technical degree or apprenticeship (1-2 years or equivalent)

Relevant Work Experiences :

Type and amount of experience necessary to perform the essential functions of the job.

May include specific

roles and/or an understanding of a particular function, organization, industry or product line. • Experience in clerical role. - 1 - 3 years • Manufacturing and/or operations experience. - Less than 1 year • Experience working in one or more operations support functions such as warehousing, logistics, etc. - Less than 1 year

VIVA is an equal opportunity employer. All qualified applicants have an equal opportunity for placement, and all employees have an equal opportunity to develop on the job. This means that VIVA will not discriminate against any employee or qualified applicant on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.